Now onboarding pilot customers for 2027 payroll
Payroll and HR that grows with you, priced in public.
Run payroll, onboard people, track time off and sign documents in one secure platform. One plan, every feature, $39/mo + $7 per employee.
- 30-day trial, no card
- Month to month
- 17 states at launch
- No trackers, ever
Payroll · Biweekly · Nov 2 – Nov 15, 2026
Regular payroll for Friday, Nov 20
- Hours & earnings
- Time off
- 3Preflight & preview
- 4Approve
Gross pay
$48,212.40
18 employees
Employee taxes
$6,874.11
FIT, FICA, CA SIT, SDI
Net pay (NACHA)
$39,027.79
Effective Nov 20
Cash requirement
$53,229.06
Incl. $3,912.66 employer taxes
Employees
Variance vs last run| Employee | Hours | Gross | Net | Δ |
|---|---|---|---|---|
LF Lena Fischer Store manager · CA | Salary | $3,076.92 | $2,214.37 | +0.0% |
MC Maya Chen Barista lead · CA | 82.0 h | $2,039.63 | $1,633.15 | +6.1% |
DA Diego Alvarez Shift supervisor · CA | 64.0 h | $1,472.00 | $1,204.66 | −28.4% |
PN Priya Natarajan Roaster · NV | 80.0 h | $1,840.00 | $1,571.53 | +0.4% |
SO Sam Okafor Server · NV (tipped) | 61.5 h | $1,987.40 | $412.19 | +3.2% |
Why teams choose PayrollGrove
One public, all-in price
$39/mo plus $7 per employee. Multi-state, approvals, audit log and reports on the only plan. Month to month.
Security-first
Field-level encryption, mandatory MFA for admins, a sealed audit log, and an access log every employee can see.
Built for accountants & MSPs
A free partner console: every client’s next run-by date, blockers and liabilities in one grid.
- preflight checks on every payroll
- 30+preflight checks on every payroll
- states supported at launch
- 17states supported at launch
- plan with every feature
- 1plan with every feature
- analytics or ad trackers
- 0analytics or ad trackers
Product tour
Everything a growing team needs, on one effective-dated record.
HR, payroll, time and documents share the same data, so a raise scheduled for January shows up on the right paycheck, and nobody re-keys anything.
Core HR
A directory that knows what happens next month.
Schedule raises, transfers and manager changes ahead of time. View any profile or the org chart as of any date.
- Effective-dated job, pay and address history
- Multi-job employment
- Profile change requests with approval
People
18 employees · 3 contractors · 2 locations
| Name | Department | Location | Status |
|---|---|---|---|
LF Lena Fischer Store manager | Operations | Oakland, CA | Active |
MC Maya Chen Barista lead | Cafe | Oakland, CA | Active |
DA Diego Alvarez Shift supervisor | Cafe | Oakland, CA | On leave |
PN Priya Natarajan Roaster | Roastery | Reno, NV | Active |
SO Sam Okafor Server | Cafe | Reno, NV | Active |
NB Noah Brooks Barista | Cafe | Reno, NV | Onboarding |
Scheduled changes
- Maya Chen raise to $26.00/h, effective Jan 1
- Priya Natarajan transfer to Oakland, effective Dec 14
Org chart
Lena
Store manager
Diego
Supervisor
Priya
Roaster
Payroll
Approve payroll knowing exactly what you’ll fund.
Hours, PTO and raises flow in automatically. You see the run-by deadline, the cash your bank needs, and a variance check on every paycheck.
- Regular, off-cycle, bonus, final, reversal and adjustment runs
- NACHA file or payment register
- Pay stubs that meet CA and NY content rules
Pay stub · Nov 20, 2026
Maya Chen
Net pay
$1,633.15
Deposited to checking ••••6789
- Regular · 79.5 h × $24.50
- $1,947.75
- Overtime (CA daily) · 2.5 h × $36.75
- $91.88
- Federal income tax
- −$151.30
- Social Security
- −$126.46
- Medicare
- −$29.58
- CA income tax
- −$47.12
- CA SDI
- −$26.52
- 401(k) · pre-tax
- −$25.50
Maya Chen · History
Jan 1, 2027 Scheduled
Compensation
$24.50 → $26.00 per hour
Aug 12, 2026
Job
Barista → Barista lead
Aug 12, 2026
Manager
Reports to Lena Fischer
Mar 3, 2025
Hired
Oakland, CA · Hourly · Biweekly
Time & PTO
Overtime and time off, right the first time.
Weekly timesheets with manager approval, FLSA weekly and California, Colorado and Nevada daily overtime, and PTO policies backed by a real ledger.
- Overtime preview before the run
- Projected PTO balance on the request date
- Team calendar and holidays
Timesheets
Workweek Nov 2 – Nov 8 · Oakland, CA rules
| Employee | Mon 2 | Tue 3 | Wed 4 | Thu 5 | Fri 6 | Sat 7 | Sun 8 | Total |
|---|---|---|---|---|---|---|---|---|
MCMaya Chen | 8.0 | 8.0 | 7.5 | 8.0 | 10.5 | – | – | 42.0 |
DADiego Alvarez | 8.0 | 8.0 | PTO | PTO | 8.0 | 8.0 | – | 32.0 |
NBNoah Brooks | 6.0 | 6.0 | 6.0 | 6.0 | 6.0 | – | – | 30.0 |
Onboarding
New hires finish their paperwork before day one.
An invite opens a mobile-first portal for account, SSN, federal and state W-4, I-9 Section 1, direct deposit and signatures. You never type an SSN.
- Resumable, step by step
- I-9 deadlines tracked and every view audited
- Offboarding checklist with final-pay helper
Acme Grove Coffee
Welcome, Noah
Start date Mon, Nov 30 · 5 of 8 done
- Create your account
- Personal details & address
- SSNEncrypted • last 4 only shown
- Federal W-4
- California DE 4
- Form I-9, Section 1
- Direct deposit
- Sign offer letter & handbook
Documents
Click-to-sign with a certificate you can prove.
Upload a PDF, request a signature, and get back a sealed PDF with a SHA-256 hash and an audit certificate. Track policy acknowledgements in one list.
- ESIGN/UETA consent captured first
- Typed or drawn signatures
- Per-employee document library
Signature certificate
Offer letter — Noah Brooks
Noah Brooks
- Signed
- Nov 18, 2026 · 9:41 AM PT
- ESIGN consent
- v2026-11 · accepted
- SHA-256
- 9f2c…a41e
Partner console
Every client, one grid, one click to switch.
Accountants and MSPs see each client’s next run-by date, blockers, unpaid liabilities and filings due. Scope each staff member to the clients they serve.
- Create clients or request access
- Per-staff, per-client roles
- Every switch into a client is audit-logged
Clients
4 companies · 3 staff · every switch is audit-logged
| Client | Next run-by | Blockers | Open liabilities | Filings due | |
|---|---|---|---|---|---|
A Acme Grove Coffee CA · NV | Tue, Nov 17 | None | $10,786.77 | 941 Q4 | Enter |
B Birch IT Services PA · NJ · NY | Wed, Nov 18 | 1 blocker | $6,402.15 | NJ WR-30 | Enter |
C Cedar Dental Studio TX | Thu, Nov 26 | None | $2,118.40 | — | Enter |
M Maple & Main Bakery IL | Setup 80% | 2 blockers | — | — | Enter |
Security
Your employees can see who looked at their SSN.
Restricted data is encrypted per company, masked by default, and revealed only with permission and a fresh two-factor check. Every view lands in an access log.
- Step-up and cooling-off on direct deposit changes
- Sealed, hash-chained audit log
- No staff access without your approval
Access log · Maya Chen
Visible to Maya- LF
Lena Fischer · Admin
Revealed SSN (Step-up · 2FA)
Nov 18, 10:02 AM
- JA
Jordan Avery · Payroll admin
Viewed bank account (Masked ••••6789)
Nov 17, 4:15 PM
- NA
Northwind Accounting · Partner · Accountant
Downloaded pay stub (Partner access)
Nov 16, 9:30 AM
Confirm it’s you
Required to change direct deposit
New accounts cool off for 3 days. We’ll email your work and personal addresses about this change.
Preflight
The expensive mistakes get caught before you click approve.
Every calculation runs more than 30 deterministic checks. Blockers stop approval until they’re fixed. Warnings explain what changed in plain English, with a link to the fix.
- Unverified tax tables for the check date
- Missing state withholding account or SUI rate
- Check date on a weekend or bank holiday
- Net pay swing above your threshold
- Bank account changed within 7 days
- Exempt salary below the threshold
Preflight
0 blockers2 warningsDiego Alvarez: net pay −28% vs last run
16 h unpaid leave on Nov 9–10. Top change: regular earnings −$512.00.
ReviewAcknowledge
Sam Okafor: $41.18 FICA on tips carried forward
Cash tips exceed wages this period. Reported on W-2 Box 12 A/B if not collected later.
ReviewAcknowledge
California daily overtime included
Maya Chen worked 10.5 h on Nov 6: 2.5 h at 1.5×.
ReviewAcknowledge
- 31 other checks passed
Blocking checks
- Tax tables for 2027 are verified
- CA withholding account and SUI rate on file
- Check date is a banking day (Fri, Nov 20)
- Run-by deadline for the ACH effective date
Pricing
One plan. Every feature. A price you can see.
No tiers that lock away multi-state payroll, approvals or the audit log. No setup fee, no seat minimum, no annual contract.
PayrollGrove
$39/month
+ $7 per active employee · + $4 per paid contractor
| Team size | Per month |
|---|---|
| 5 employees | $74.00 |
| 12 employees | $123.00 |
| 40 employees | $319.00 |
Up to 5 people and not running payroll yet? HR is free.
Security
Built by a security company, for the most sensitive data you hold.
PayrollGrove comes from Shield Management, a managed security and hosting provider. It runs on infrastructure we operate in the US, with no third-party trackers anywhere.
Field-level encryption
AES-256-GCM with a separate key per company for SSNs, bank and tax IDs.
MFA & step-up
Mandatory two-factor for admins; a fresh code to approve payroll or change bank details.
Sealed audit log
Every change and sensitive view, hashed and sealed into a verifiable chain.
Point-in-time recovery
Continuous encrypted backups offsite, with monthly restore drills.
Software that does the math. Your company stays in control of the money.
PayrollGrove calculates payroll, tracks every liability and due date, and prepares NACHA files, tax forms and filings data. Your company uploads the bank file, makes tax deposits and files returns, so funds never pass through a third party. Prefer a provider that files for you? We’ll tell you plainly when that’s the better fit.
Read exactly who does what- PayrollGroveCalculates gross-to-net, builds NACHA and forms, tracks deposits and deadlines
- Your companyUploads the NACHA file, deposits taxes, files returns, marks them filed
- NeverMoves your money, files on your behalf, or sells your data
Run your first payroll this month.
30-day free trial, no card required. Then $39/mo + $7 per employee. Month to month, everything included.